Office of the Registrar - California Institute of TechnologyCalifornia Institute of Technology

Newsletter  Winter 2008-09


Reminder: Add Day is Approaching

Just a friendly reminder that the last day for adding courses and removing incompletes is this Friday, January 23rd.  Please remember to bring your add cards to the Registrar's Office by 5:00pm on Friday.  

MLK Week Activities



Victor Griego Jr., president and CEO of Diverse Strategies for Organizing, will present a talk called "Principles of Community Organizing and Civil Rights" at a luncheon at noon on Thursday, January 22, in Dabney Lounge. Reservations are required:



Martin Luther King's "I Have A Dream" speech from the 1963 March on Washington (nine minutes) will be available for viewing from 9 a.m. to 5 p.m. on Friday, January 23, in the second-floor common area of the Center for Student Services or at the Caltech Y. A display in each location will feature the complete text. Details:

Seniors, Graduation Data Needed

Seniors can now go online to supply their hometown information for the commencement brochure and their preferred name for their diplomas.  Click here to take the survey.

Important Information on Applying for financial aid for 2009-2010

Again this year, Caltech is participating in the College Board's Institutional Documentation Service (IDOC) to collect your tax returns and all required documents to apply for financial aid for the 2009-2010 academic year. The deadline to apply for financial aid is April 20, 2009. The College Board will send you an email sometime in February with instructions on how to submit your documents.

For more information on the IDOC process please visit

For more information on how to apply for financial aid for the 2009-2010 academic year please visit

Important Note: If you are planning on applying for financial aid in 2009-2010 and did not apply for aid in 2008-2009, please let us know no later than February 13, 2009, by calling our office at 626-395-6280 or emailing us at

If you have not received an email from IDOC by March 1st, please let us know by sending an email to and write "No IDOC Notification" in the email subject.

Interesting Facts on Double Options & Minors

(Updated 1/22/09) At the start of winter term, there are currently 60 undergraduates with double options. The most popular double option is BEM, with 25 students, followed by English with 9 and Economics with 8. Currently seven students are carrying minors, 2 in English, 2 in History, 2 in Control & Dynamical Systems and 1 in Aerospace Engineering.

Lotteries for Spring Registration

Before you know it, it will be February 26th and we will be registering for spring term.  Once gain we will hold lotteries for Ch 003x, PA 016, and the most popular humanities classes. All lotteries will be held early this time so student can make schedule adjustments before REGIS ends. All lotteries will close on March 5th and the lucky winners will be notified.

Freshmen - Declare Your Option

In early April the Registrarís Office will be emailing you regarding the selection of your option. Simply return the option selection form to the Registrar's Office by the end of the second week of spring term.  Your new option adviser will be assigned prior to online registration for fall term.

Online Grading

A reminder that grading at Caltech is now online through REGIS.  Instructors and TAs simply need to log onto REGIS and submit midterm and final grades in addition to Freshmen Progress Reports. 

Students can access their midterm grades, freshmen progress reports and final grades through REGIS as well as print a Final Grade Report.

Email notifications of midterm deficiencies have replaced the old Blue slips. Students earning deficient midterm grades (C- or below) will receive an email that is cc'd to their adviser notifying them of the grade.  

Student-Faculty Conference - Monday, April 6, 2009 - Please hold the date

Important Dates

  January 23 Last day for adding courses and removing incompletes
  February 4-10 Midterm examination period
  February 17 Midterm Deficiency Notices due to the Registrarís Office
  February 25 Last day to drop classes or to exercise your P/F option
  February 26 First day of registration for spring term
  March 3 UASH Drop Day Meeting
  March 11 Last day of classes; Last day to register for spring term
  March 12-15 Study Period
  March 16 - 18 Final examinations
  March 25 Final grades due, 9:00am
  March 30 Classes begin for spring term

Previous Registrar's Newsletters:

FA 2008-09
SP 2007-08
WI 2007-08

back to Registrar's home page

last updated: 04/03/2009