Newsletter SPRING 2009-10
Reminder: Add Day is Approaching
Just a friendly reminder that the last day for adding courses
and removing incompletes is this Friday, April 16th. Please
remember to bring your add cards to the Registrar's Office by 5:00pm
on Friday.
Forms Available Online Including Voter Registration
Considering a double option or a minor? Would like to change
your adviser? Need to petition UASH? You can find all the forms
needed on the Registrar's website at
http://www.registrar.caltech.edu/forms.htm.
We also have a link there for Voter Registration
Cards as well by which you can register or re-register to vote
in California. We urge you to become civically engaged!
Grad Fair - April 14th
Stop by the Grad Fair today, Wednesday, April 14th from 10am to
2pm in front of the Bookstore. See samples of rings, frames and
announcements. Take care of all your Graduation needs!
Commencement 2010
This year's commencement ceremony will be held Friday, June 11th
on Beckman Mall. All undergraduates participating in the
ceremony should be at the steps of Parsons-Gates by 8:45am that
day for a group photo. Graduate students should arrive by
9:15a.m. For further information, please see
http://commencement.caltech.edu.
2009-10 Financial Aid Hard Deadline for Undergraduate
Students
Reminder – the Financial Aid Office has a hard deadline and
will not process any applications for financial aid
completed after April 23, 2010. Therefore if you are
still planning on applying for aid for the 2009-2010
academic year you must submit all the required
documents before the published deadline. Otherwise, you will
need to find alternative ways to finance your education at
Caltech. If you have any questions please do not hesitate to
contact us by stopping by our office, calling at (626) 395-6280
or emailing us at finaid@caltech.edu.
2009-10 Financial Aid Hard Deadline for graduate
Students
Reminder - the Financial Aid Office has a hard deadline and
will not process any graduate 2009-2010 applications for
loans completed after May 14, 2009. Therefore if you
are still planning on applying for loans for the 2009-2010
academic year you must submit all the required documents before
the published deadline. Otherwise, you will need to find
alternative ways to finance your education at Caltech. If you
have any questions please do not hesitate to contact us by
stopping by our office, calling at (626) 395-6280 or emailing us
at finaid@caltech.edu.
Summer Work Study
Information about and the application for 2010 Summer Work-Study
is available online at
http://www.finaid.caltech.edu/uploads/File/1011SWSRequest.pdf.
If you are interested in Summer Work-Study, please (1) submit
the Summer Work-Study application directly to the Caltech
Financial Aid Office and (2) submit your complete 2010-2011
financial aid application (with all supporting documents) to
IDOC by May 1, 2010.
The Summer Work-Study employment period is from July 1 through
September 26, 2010.
Eligibility for Summer Work-Study is contingent upon the
availability of funds and your demonstrated financial need. The
Summer Work-Study award is designed to allow you to earn your
upcoming summer earnings expectation. You are expected to save
a minimum of $1,500 from the $6,500 award.
PLEASE NOTE
that you CANNOT have a Summer Work-Study job and
do a SURF at the same time. If you will be doing a SURF, you
may apply for Summer Work-Study, however, you must complete your
SURF before starting your Summer Work-Study job. Since the SURF
program is ten weeks long, you can only receive a four-week
Summer Work-Study award of $2,600 (the $6,500 ten-week
award prorated for four weeks). Post-SURF Summer Work-Study
awards are Caltech Work-Study (the hiring department is
responsible for 40% of your salary) rather than Federal
Work-Study (the hiring department is responsible for 25% of your
salary).
Graduate Students: Turn in your Pay Date "Leap" Loan Papers
by April 30!
Graduate students: Don’t get
caught short on July 1! Although the change in pay date won’t
happen until July, we need to process your loan papers this
month to comply with Federal regulations. If you will be at
Caltech this summer and are eligible for the loan, you were
mailed a packet of information with material to apply for the
loan. You must return the signed papers to the Bursar’s office
by April 30 in order to be eligible for the loan. If you are
not taking the loan, please fill out the notification of
non-participation and return. Please see the graduate office
website
http://www.gradoffice.caltech.edu/loan_default.html
for detailed instructions or contact the graduate office with
your questions. - Joe Shepherd, Dean of Graduate
Studies
IMPORTANT! Advising Requirement For All Undergraduates
Beginning now, Caltech undergraduate students will be required
to meet one-on-one with their advisers at least once a year.
Hopefully many of you are already doing that. Advisers have been
given several online tools to record meetings with their
advisees, and students will be able to see whether they have
satisfied the requirement through a new Advising Status
presented on REGIS.
If students have already met with their advisors, advisors can
scroll down to the end of the opening page on REGIS and click
the Advising Requirement Met button. There is also functionality
to record Advising notes or to set an advising hold for
individual students.
We have created a new “Advising Arena” website at
http://www.registrar.caltech.edu/advising.htm where
you can review details of the advising policies and online
functionality. This link is available within the REGIS
application as well. Please check it out! If you have feedback
about the content, please let the Registrar’s Office know and
additional materials can be added or updated.
To date about 76% of the undergraduates have an indication
posted that they have met one-on-one with their advisors!
Freshmen - Declare your Option
In early April the Registrar’s Office emailed you regarding the
selection of your option. Please make sure to return the option
selection form to the Registrar's Office. Your new option
adviser will be assigned prior to online registration for fall
term.