Office of the Registrar - California Institute of TechnologyCalifornia Institute of Technology

 Newsletter  SPRING 2009-10

       

Reminder: Add Day is Approaching

Just a friendly reminder that the last day for adding courses and removing incompletes is this Friday, April 16th.  Please remember to bring your add cards to the Registrar's Office by 5:00pm on Friday.

Forms Available Online Including Voter Registration

Considering a double option or a minor? Would like to change your adviser? Need to petition UASH?  You can find all the forms needed on the Registrar's website at http://www.registrar.caltech.edu/forms.htmWe also have a link there for Voter Registration Cards as well by which you can register or re-register to vote in California. We urge you to become civically engaged!

Grad Fair - April 14th

Stop by the Grad Fair today, Wednesday, April 14th from 10am to 2pm in front of the Bookstore.  See samples of rings, frames and announcements.  Take care of all your Graduation needs!

Commencement 2010

This year's commencement ceremony will be held Friday, June 11th on Beckman Mall.  All undergraduates participating in the ceremony should be at the steps of Parsons-Gates by 8:45am that day for a group photo.  Graduate students should arrive by 9:15a.m.  For further information, please see http://commencement.caltech.edu.

2009-10 Financial Aid Hard Deadline for Undergraduate Students

Reminder Ė the Financial Aid Office has a hard deadline and will not process any applications for financial aid completed after April 23, 2010.  Therefore if you are still planning on applying for aid for the 2009-2010 academic year you must submit all the required documents before the published deadline.  Otherwise, you will need to find alternative ways to finance your education at Caltech.  If you have any questions please do not hesitate to contact us by stopping by our office, calling at (626) 395-6280 or emailing us at finaid@caltech.edu.

2009-10 Financial Aid Hard Deadline for graduate Students

Reminder - the Financial Aid Office has a hard deadline and will not process any graduate 2009-2010 applications for loans completed after May 14, 2009.  Therefore if you are still planning on applying for loans for the 2009-2010 academic year you must submit all the required documents before the published deadline.  Otherwise, you will need to find alternative ways to finance your education at Caltech.  If you have any questions please do not hesitate to contact us by stopping by our office, calling at (626) 395-6280 or emailing us at finaid@caltech.edu

Summer Work Study

Information about and the application for 2010 Summer Work-Study is available online at http://www.finaid.caltech.edu/uploads/File/1011SWSRequest.pdf. If you are interested in Summer Work-Study, please (1) submit the Summer Work-Study application directly to the Caltech Financial Aid Office and (2) submit your complete 2010-2011 financial aid application (with all supporting documents) to IDOC by May 1, 2010.  

The Summer Work-Study employment period is from July 1 through September 26, 2010.  Eligibility for Summer Work-Study is contingent upon the availability of funds and your demonstrated financial need.  The Summer Work-Study award is designed to allow you to earn your upcoming summer earnings expectation.  You are expected to save a minimum of $1,500 from the $6,500 award.

PLEASE NOTE that you CANNOT have a Summer Work-Study job and do a SURF at the same time.  If you will be doing a SURF, you may apply for Summer Work-Study, however, you must complete your SURF before starting your Summer Work-Study job.  Since the SURF program is ten weeks long, you can only receive a four-week Summer Work-Study award of $2,600 (the $6,500 ten-week award prorated for four weeks). Post-SURF Summer Work-Study awards are Caltech Work-Study (the hiring department is responsible for 40% of your salary) rather than Federal Work-Study (the hiring department is responsible for 25% of your salary).

Graduate Students: Turn in your Pay Date "Leap" Loan Papers by April 30!

Graduate students: Donít get caught short on July 1!  Although the change in pay date wonít happen until July, we need to process your loan papers this month to comply with Federal regulations.  If you will be at  Caltech this summer and are eligible for the loan, you were mailed a packet of information with material to apply for the loan.  You must return the signed papers to the Bursarís office by April 30 in order to be eligible for the loan.  If you are not taking the loan, please fill out the notification of non-participation and return.  Please see the graduate office website http://www.gradoffice.caltech.edu/loan_default.html  for detailed instructions or contact the graduate office with your questions.    -  Joe Shepherd, Dean of Graduate Studies

IMPORTANT!  Advising Requirement For All Undergraduates

Beginning now, Caltech undergraduate students will be required to meet one-on-one with their advisers at least once a year.  Hopefully many of you are already doing that. Advisers have been given several online tools to record meetings with their advisees, and students will be able to see whether they have satisfied the requirement through a new Advising Status presented on REGIS.

If students have already met with their advisors, advisors can scroll down to the end of the opening page on REGIS and click the Advising Requirement Met button. There is also functionality to record Advising notes or to set an advising hold for individual students.

 We have created a new ďAdvising ArenaĒ website at http://www.registrar.caltech.edu/advising.htm where you can review details of the advising policies and online functionality. This link is available within the REGIS application as well. Please check it out! If you have feedback about the content, please let the Registrarís Office know and additional materials can be added or updated.   

 To date about 76% of the undergraduates have an indication posted that they have met one-on-one with their advisors!  

Freshmen - Declare your Option

In early April the Registrarís Office emailed you regarding the selection of your option. Please make sure to return the option selection form to the Registrar's Office.  Your new option adviser will be assigned prior to online registration for fall term.

 

Important Dates

  April 16 Last day for adding courses and removing incompletes
  April 28 - May 4 Midterm examination period
  May 10 Midterm Deficiency Notices due to the Registrarís Office & Last day for seniors to remove conditions and incompletes
  May 19 Last day to drop classes or to exercise your P/F option
  May 20  First day of registration for summer and fall term
     
  May 28 Last day of classes - seniors and graduate students
  May 31 Memorial Day (Institute Holiday)
  June 2-4 Final examinations for seniors and graduate students
  June 4 Last day of classes for undergraduates; Last day to register for summer and fall terms
  June 7 Final grades for seniors and graduate students due
  June 9-11 Final examinations for undergraduates
  June 11 Commencement
  June 16 Final grades for undergraduates due
  June 23 UASH Meeting
  September 27 Classes begin for fall term

 

Previous Registrar's Newsletters:

 

WI 2009-10

FA 2009-10

SP 2008-09

WI 2008-09

FA 2008-09
SP 2007-08
WI 2007-08

 

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last updated: 10/13/2010